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What is a DA Form 2062?

The DA Form 2062, also known as the Hand Receipt, is a document used by the U.S. Army to account for property and equipment. It serves as a record of items that are issued to individuals or units. This form is essential for maintaining accurate inventory records and ensuring accountability for government property.

When should I use the DA Form 2062?

The DA Form 2062 should be used in various situations, including:

• When property is issued to a soldier or unit.
• When conducting a hand receipt transfer.
• When documenting the condition of equipment.
• For accounting requirements when dealing with annexes or components.

Using this form helps maintain clarity and accountability in property management.

What information is required on the DA Form 2062?

To complete the DA Form 2062, you will need to provide specific information, including:

1. Hand receipt or annex number.
2. The stock number of the end item.
3. A description of the end item.
4. Publication number and date.
5. Quantity of items being handed over.
6. Condition codes, if applicable.

Accurate and complete information is crucial for effective property management.

What are condition codes, and why are they important?

Condition codes are designations that indicate the state of an item, such as whether it is new, used, or requires repair. These codes are important because they help users understand the usability and value of the property being accounted for. Properly documenting condition codes on the DA Form 2062 ensures that all parties are aware of the state of the items, which is vital for future transactions and accountability.

How do I make corrections to a DA Form 2062?

If you need to make corrections to a DA Form 2062, follow these steps:

1. Draw a single line through the incorrect information.
2. Clearly write the correct information next to it.
3. Initial and date the correction to indicate it was made by you.

These steps ensure that the form remains clear and accurate, maintaining its integrity as an official document.

What should I do if I lose a DA Form 2062?

If a DA Form 2062 is lost, it is essential to report the loss immediately to your supervisor or property book officer. They will guide you through the necessary steps to document the loss and may require you to complete a new form to account for the missing items. Prompt action is crucial to maintain accountability and prevent potential issues with property management.

The DA Form 2062, commonly known as the Hand Receipt, is used primarily for tracking the receipt and accountability of property. Several other documents serve similar functions in various contexts. Below is a list of nine documents that share similarities with the DA Form 2062:

• DD Form 250: This is a Material Inspection and Receiving Report used by the Department of Defense to document the acceptance of supplies and services. Like the DA Form 2062, it ensures accountability and tracks the transfer of government property.
• DA Form 3749: This form is used for the hand receipt of non-expendable property. It is similar to the DA Form 2062 as it also records the transfer and responsibility of equipment.
• NDA Agreement: This document is essential for protecting confidential information shared between parties and is akin to the accountability roles of the DA Form 2062, providing legal assurance of privacy when handling sensitive data. For more details, refer to the NDA Agreement.
• DA Form 2062-1: This is a continuation of the DA Form 2062. It is used to list additional items that may not fit on the original form, ensuring complete accountability of property.
• DA Form 3161: This form is a Request for Issue or Turn-In. It allows for the tracking of property transfers and is used to request the issuance of equipment, similar to the tracking function of the DA Form 2062.
• DA Form 1687: This document is a Notice of Delegation of Authority – Receipt for Supplies. It designates individuals authorized to receive property, paralleling the accountability aspect of the DA Form 2062.
• SF 122: This is a Transfer Order for Excess Personal Property. It is used to document the transfer of surplus property, akin to the property transfer functions of the DA Form 2062.
• DD Form 1149: This is a Requisition and Invoice/Shipping Document. It serves a similar purpose by documenting the transfer of property and ensuring accountability during shipping and receiving.
• DA Form 7000: This form is used for the hand receipt of government property in a unit. It functions similarly to the DA Form 2062 by maintaining accountability for property issued to soldiers.
• DA Form 450: This is a Property Book Record. It is used to maintain a record of all property within a unit, similar to the tracking and accountability role of the DA Form 2062.

When managing military property, several forms and documents are commonly used alongside the DA Form 2062. Each of these documents serves a specific purpose in ensuring accurate record-keeping and accountability. Below is a list of these forms, along with a brief description of each.

• DA Form 3749: This form is used for the hand receipt of non-expendable property. It details the items being issued and the responsibilities of the person receiving them.
• DA Form 2062: Often referred to as the hand receipt, this form records the transfer of property from one individual to another. It includes item descriptions, quantities, and the conditions of the items.
• DA Form 3161: This is a request for issue or turn-in of supplies. It is used to request items from supply and can also be used to document the return of items.
• DA Form 7000: This document is the financial liability investigation of property loss. It is used when property is lost or damaged, and it helps determine responsibility for the loss.
• DA Form 2404: This form is the equipment inspection and maintenance worksheet. It tracks the condition of equipment and any maintenance that has been performed.
• Affidavit of Gift: For those looking to transfer property ownership without monetary exchange, refer to the essential Affidavit of Gift form instructions to navigate the process correctly.
• DA Form 1348-1A: This is a single line item requisition document. It is used to request specific items from supply and includes details such as the item number and quantity needed.
• DA Form 4507: Known as the property adjustment report, this form is used to document any changes in property records, such as adjustments for losses or gains.

These documents work together to maintain accurate property records and ensure accountability within military operations. Proper use of these forms is essential for effective property management.

When filling out and using the DA Form 2062, there are several important considerations to keep in mind. Here are key takeaways to ensure accuracy and compliance:

• Understand the Purpose: The DA Form 2062 is primarily used as a hand receipt to track government property. Familiarize yourself with its intended use to avoid mistakes.
• Accurate Information: Ensure that all fields, including hand receipt annex number, stock number, and item description, are filled out accurately. This prevents confusion and potential issues during audits.
• Condition Codes: If you are using the form for quarters furniture, remember to enter the appropriate condition codes. This helps in assessing the state of the property.
• Accounting Requirements Code: When using the form for component receipts, include the Accounting Requirements Code (ARC). This is essential for proper tracking and accountability.
• Review Before Submission: Always review the completed form for any errors or omissions before submitting it. A thorough check can save time and resources in the long run.
• Stay Updated: Be aware that older versions of the form may become obsolete. Always use the most current edition to ensure compliance with regulations.

By keeping these key points in mind, you can effectively manage and document the use of government property through the DA Form 2062.